Features, in full
Everything Focusly does.
A day planner that opens in a keystroke and closes when you are done.
Focusly lives in your menu bar and holds two synced halves: Tasks for lists, templates and recurring work, and Schedule for planning the day, the week and the month. Nothing about it needs an account or a subscription.
Planning
One plan, four ways to look at it.
Block out the day on a vertical timeline, scan the week to see where the room actually is, or zoom out to the month before you promise anyone anything. Your calendar events sit alongside your blocks in every view.
- Day, week, month and agenda views over the same plan.
- Drag on empty space to create a block; drag a block to move it, across days as well as hours.
- Zoom the timeline, and compress the early and late hours you never use.
- Focus hours tell Focusly when you actually work, so the plan stops pretending about evenings.
- Export any range as a PDF or a CSV.
Tasks and lists
Smart lists, your own lists, and templates for the days that repeat.
Today, Upcoming, Overdue and Completed fill themselves. Your own lists hold the rest, your Apple Reminders appear beside them, and a template is a whole shape of a day you can drop onto any date.
- Smart lists for Today, Upcoming, Overdue and Completed.
- Your own lists and groups, with Apple Reminders alongside them.
- Templates — a reusable set of blocks, applied to any day or repeated on a schedule.
- Every task carries notes, a sub-checklist, attachments, a deadline and repeat rules.
- Select several at once to move, recolour or complete them together.
Staying in the block
Out of the way until the moment it matters.
Focusly is a menu bar panel by default — a keystroke away, floating over whatever you are working in, gone again when you click away. When you want to plan properly, detach it into a full window and take it fullscreen.
- Open and close the panel with ⌘⌥Space, from anywhere, including over a fullscreen app.
- Detach the panel into an ordinary resizable window when you want the whole screen for planning.
- A detachable timer keeps the countdown on screen after you hide Focusly and switch to your real work.
- When a block ends, a notification or a fullscreen alert offers to complete it or reschedule it on the spot.
- The menu bar icon can show a countdown, what is next, or nothing at all.
Looking back
Where the time actually went.
Plans are guesses. Analytics is the part that tells you which guesses were any good — how much you scheduled, how much you finished, and which hours of the day you should stop scheduling anything into.
- Rolling 7, 30 and 90-day ranges, each compared with the period before it.
- Planned hours, completed blocks, follow-through and active days.
- Breakdowns by list, block length, time of day and template.
- Deadlines met and missed, and how consistent your recurring blocks really are.
- A logbook of everything completed, so a week is recoverable long after it ends.
Integrations
It works with what you already use.
Most time blockers connect to a calendar and stop there. Focusly pulls in the places work actually arrives from — your calendars, your issue tracker, your chat, your task manager — so planning the day does not start with copying things out of six other apps.
Calendars
Two-way, so a block you create shows up where your colleagues look.
- Apple Calendar
- Google Calendar
- Outlook
- Calendly
- Notion Calendar
Tasks and issues
Pull work in without leaving the panel.
- Apple Reminders
- Jira
- GitHub
- GitLab
- Asana
- Trello
- Todoist
Chat
Let the room know what you are in the middle of.
- Slack
- Discord
Notes
Blocks and pages, kept in step.
- Notion
Every connection is optional, and each one can be switched off without affecting the rest.
AI, locally
Say what your day looks like. Let it do the typing.
Focusly ships an MCP server that runs on your Mac and talks to the copy of Focusly already running there. Connect an assistant in one click and plan out loud — "move my afternoon to tomorrow and put an hour of deep work at nine" — with nothing crossing the network.
- One-click connect for Claude Desktop, Claude Code, Codex and Cursor.
- Read the schedule, create, edit and delete blocks, manage lists and templates.
- The server is a local process. Your tasks never leave the machine.
- Hand a single task to Claude or ChatGPT from the task editor and get the result back in its notes.
- Dictate a block instead of typing it, transcribed on device.
ChatGPT is not in that list, and not because we forgot: consumer ChatGPT only accepts MCP servers reachable over the internet, and exposing your schedule to the internet is the opposite of what this feature is for.
Sync and privacy
Your plan, on your Macs, and nowhere else.
Focusly has no server to sync through, because it syncs through your own iCloud account. There is no Focusly database with your tasks in it, and no account to create before you can use the app.
- Private iCloud sync across every Mac you sign in on.
- A local network channel that lands changes in a second or two when your Macs share a Wi-Fi network.
- Works entirely offline; syncing resumes when you reconnect.
- Anonymous, opt-in usage analytics — off until you say otherwise, and never tied to your tasks.
Everything else
The small things you notice on day three.
None of these earned a section. All of them shape how the app feels to use.
Instant block
One keystroke starts a block now, for however long you say.
Recurring blocks
Daily, weekly, monthly or yearly, with weekday sets and an end date.
Timer blocks
For work that needs a stopwatch rather than a slot on the calendar.
Seven themes
Dark, Light, Nord, Dracula, Solarized — or your own palette, synced across your Macs.
Window opacity
Fade the panel back so you can read what is underneath it.
Custom shortcuts
Rebind the global shortcut and every panel to whatever you already have muscle memory for.
Notes windows
Pop a task’s notes into its own window and keep it open while you work.
Attachments
Files and links live on the block that needs them.
Deadlines
A date a task has to be done by, separate from when you have scheduled it.
Hidden items
Mute a calendar event you never want to see again, without deleting anything.
Schedule export
A PDF for people who want a printout, a CSV for people who want a spreadsheet.
One-time purchase
Buy it once. No subscription, no account, no seat count.
Languages
In your language, in the app and on this site.
Focusly is translated into ten languages, including this one.
Plan tomorrow before today ends.
Free for seven days. No card, no account. macOS 14 or later.
Download for Mac